How to Email a Follow-Up Letter After an Interview

In a tight economy, making yourself stand out from other candidates for a job is even more important. Many employers, whether they work with large or small companies, indicate they appreciate follow-up letters after an interview. A heartfelt thank-you email may be the key to getting the job. Since such a letter is the last impression you make upon a potential employer, it is imperative that the correspondence present you in the best possible light.


Step 1

Gather the names and email addresses for all the people involved in your interview since you will need to send a thank-you to each of them.


Step 2

Draft thank-you notes to each of the members individually, rather than a single letter to the entire committee or group.


Step 3

Thank the people involved in the interview for taking the time to meet with you and express your continued interest in the job. Include comments that directly address a specific idea or concern that came up during the interview and how you can fix the problem or fill the role. End your email with a statement about how you look forward to hearing about the position.


Step 4

Individualize each note by adding a detail relating to the committee member's comments or questions during the interview or the person's position within the company.


Step 5

Apply business letter format to your emails. Your address and the date appear in the upper-left corner of the page. Skip a line and then type the recipient's name, the company name and then the company address. Add a salutation such as "Dear Ms. Jones." Business letters use a space between paragraphs and do not indent.


Step 6

Proofread carefully to present a businesslike, professional attitude. Check the spelling of the recipient's name, in particular, since a spell checking program will not catch such an error.


Step 7

Send your emails as soon as possible after the interview, no more than two days later.



Tip

    If your email program does not have a spell check, type your letters into a word processing program first, run the spell check, then paste the finished product into an email.